Managing Your Special Issue

Once a Special Issue proposal is approved, Guest Editors will confirm the list of papers, deadlines, and page count with the Proceedings of the IEEE Staff as early as possible, reach out to prospective authors and confirm expected submission date.

Guest Editors should direct authors to Instructions for Preparing Your Paper.

Managing the Peer Review Process

All papers submitted to the Proceedings of the IEEE must undergo a rigorous peer-review process. Guest Editors are responsible for ensuring the quality of the Special Issue. Proceedings of the IEEE requires three independent reviews for each paper. If required, the Guest Editors can serve as one of the reviewers. Reviewer selection should meet the usual criteria, such as, no co-publications with the authors within the last 5 years, no direct adviser/student relationship and others.

Online Peer Review System

Proceedings of the IEEE uses ScholarOne Manuscripts, an online peer review system, to facilitate the review process. For detailed editor user guides and tutorials, see Guest Editor Resources.

In the system, Guest Editors are set up as Chief Editor (CE) or Associate Editor (AE). The Chief Editor assigns papers to the Associate Editors for review. The Associate Editor handles all tasks related to the review of the assigned papers, including the final decision. The Chief Editor can also serve as an Associate Editor when required.

Guest Editors are encouraged to use experienced reviewers in the area and are responsible for ensuring the quality of the review. For help finding potential reviewers, the Reviewer Locator tool is available via the peer review system.

Workflow In ScholarOne Manuscripts

  1. Assign Associate Editor: Once a paper is submitted to a Special Issue, Chief Editor assigns an Associate Editor to handle the paper.
  2. Assign Reviewers: Associate Editor invites reviewers for the paper immediately to avoid delays. Reviews should be returned in 3-4 weeks. Automated reminders are sent when reviews are due in 1 week, and when reviews are past due.
  3. Make Decision: Associate Editor is notified by email when 3 reviews are returned, and makes a decision promptly. Authors have 14 days to return a minor revision, 30 days to return a major revision. AE can modify deadlines if required.
  4. Revisions of papers follow the same work flow as original submissions.

Plagiarism and Copyright Information

All papers submitted to the Proceedings of the IEEE are screened for possible plagiarism using a plagiarism detection tool, CrossCheck, which generates a report highlighting similarities to previously published work. Guest Editors are expected to work with the Proceedings Editorial Office to review high-scoring papers and handle communication with the authors. See Information on IEEE Intellectual Property Rights for further details.